Project Requirements & Selection/Scoring Criteria

All proposed projects must be eligible for CPA funding according to the requirements set forth in the law before further consideration can be given.

Requirements for all projects:

  1. Consistency with the Community Preservation Plan, Open Space and Recreation Plan, and other planning documents related to community preservation that have undergone a public planning process;
  1. For projects on City property, an appropriate City department, Board, or Committee must be a co- applicant.
  1. Open space or historic resources must be permanently protected, such as with a conservation restriction or historic preservation restriction.
  1. Public access (if applicable to project);
  1. For projects related to housing development or rehabilitation, CPA funds can only be used to support the creation of units that are affordable to income-eligible households.

Comparative Evaluation Criteria

  • Projects will be recommended for funding following an evaluation of the merits of both the proposal and its proposed costs. When there are multiple project proposals submitted in the same funding cycle, projects will be compared with one another in order to determine which projects, if any, would earn CPAC recommendation. All recommendations and actual awards are subject to the availability of CPA funds and approval by the City Council.
  • Proposals that address more than one CPA eligible purpose; leverage additional funding, involve collaboration of more than one agency, organizations, board or committee; or otherwise show a comprehensive, community centered, multidisciplinary approach, will be given highest consideration.
  •  Applications that present a thorough description of the project with as many details as possible, have significant support from other City Boards/Committees and present a comprehensive, well described and reasonable budget will have the greatest likelihood of success. Budget requests must be thorough because there will not be an opportunity to change the budget amount after submission to the CPAC.
  • When a proposal meets the statutory requirements, the CPAC may rate projects using the following factors. The final decision of the CPAC on a project is based on the vote of the committee, and such rating criteria are a guide for the committee in its decision making:

Narrative

Excellent

Good

Fair

Poor

Complete application

All answers are provided and all required documentation provided

1 question or 1 document is missing

A few questions or documents missing.

Multiple documents or questions missing

Alignment with CPAC goals and priorities

Strong alignment with specific CPAC goals and priorities

General alignment with CPAC goals and priorities

Alignment with CPAC goals and priorities is weak

There is no alignment with

CPAC goals and priorities

Support of outside groups, relevant city boards, and public

Multiple letters of support, positive public comment, and project planning involved broad public process.

Multiple letters of support and positive public comment but reflects limited public input.

At least one letter of support. Public comments are mixed but on balance supportive.

No letter(s) of support. More public comments opposing the project.

Project type

Project clearly restores, preserves or repairs existing resources

New development project

   

Benefit to the City

Strong, immediate benefit to the city that improves quality of life, tax base

Benefit likely to be realized in the future

Benefit may not be realized by many people

The argument for benefit is not convincing

Budget

Excellent

Good

Fair

Poor

Due Diligence

Applicant has done exceptional due diligence to obtain estimates and provide a detailed explanation

Due diligence is clear and documentation is adequate.

Due diligence information provided is not clear or is lacking

detail.

Budget funds are not backed up by any credible detail or due diligence is not documented.

Project Feasibility

The applicant demonstrates capacity, and has obtained the approvals, funding, or other resources so that with CPA funding the project is ready to proceed.

Resources, funding, and approvals are likely to be put in place after or as a result of CPC funding commitment.

It is not clear whether the applicant will be able to obtain the resources and approvals needed to complete the project.

It appears unlikely that the applicant has the resources or will be able to obtain the funding and approvals necessary to complete the project.

Non-burden to the city

The project will very likely have no burden on the city

There may be limited burden to the city

Risk of burden to the city

Considerable burden to city

Sources of funding

CPA fills a partial funding gap or provides a local funding match that would not otherwise be available, enabling a project which leverages funds from other sources.

CPA funds enable a project for which other funding sources are not available.

CPA funds contribute toward a project for which other sources of funds are available and which utilizes funds from at least one other source

CPA is the sole source of funding for a project for which other sources of funds may be available.

  • Additional criteria will be taken into consideration on a case-by-case basis, including project feasibility/readiness to proceed, lifetime cost or environmental impact, and the amount of funding requested relative to the CPA funds available.